Invite the Mayor to an event

The Mayor frequently visits a wide variety of different events within the community, from school visits and coffee mornings to formal dinners and ceremonies. 

If you would like to invite the Mayor to an event you're hosting, please complete the online invitation form and we will let you know if it's possible.

To avoid disappointment please give as much notice as possible as the Mayor receives many invitations.

If you have any questions about the Mayor attending an event, contact the Mayor's Office by calling 01733 452319 or 01733 452399 or emailing

Guidance notes for organisers

Organisers of functions often ask for advice on protocol and the following notes are provided in the hope that they will answer any queries.

  1. The Mayor for the year 2022-2023 is Councillor Alan Dowson.

  2. The full correct description on letters and envelopes is – The Right Worshipful the Mayor of the City of Peterborough, Councillor Alan Dowson. In practice the more simple description of The Mayor or The Mayor of Peterborough is used. A letter should start with Dear Mr Mayor.

  3. When greeting the Mayor it is correct to say, for example: “Good evening Mr Mayor”.

  4. In speeches, one would say, for example, “We are pleased to have with us The (Right Worshipful the) Mayor of (the City of) Peterborough, Councillor Alan Dowson. In the preamble to a speech being made in the City one would say “Mr Mayor”. If it is the host who is making the speech he would refer to the Mayor first in the preamble unless a member of the Royal Family is present when he would start for example: Your Royal Highness, Mr Mayor, My Lords, etc. If it is not the host speaking then he should be referred to by his title, e.g. President, Mr Chairman, immediately before “Mr Mayor.”

  5. Unless in the Chair, the Mayor should be seated on the immediate right of the Chairman or host at any function in the City.

  6. The Deputy Mayor is Councillor Nick Sandford.

  7. The correct description on letters and envelopes is – The Deputy Mayor of Peterborough, Councillor Nick Sandford or more simply The Deputy Mayor.

  8. If the Deputy Mayor is present without the Mayor and is representing him then he has the same precedence as the Mayor would have if he were present.

  9. In speeches, one would say “We are pleased to have with us The Deputy Mayor of Peterborough, Councillor Nick Sandford. At the commencement of the speech he would be referred to as Deputy Mayor though later in the speech for simplicity he could be referred to as Deputy Mayor.

  10. If both the Mayor and Deputy Mayor are present the Deputy ranks immediately after the Mayor.

  11. The Mayoress is Councillor Shabina Qayyum and she is referred to as The Mayoress.

  12. The Deputy Mayoress is Bella Saltmarsh. She is referred to as The Deputy Mayoress.

  13. The Mayoral party will, when attending functions, wear their chains of office.

  14. Brief information regarding all mayoral engagements is given to the press in advance. If organisers of functions are anxious for the press to be present it is always advisable for them to contact the press themselves in advance and to have press releases available.

  15. Please note that you should have a risk assessment in place for your event to reflect the current Government guidance on arranging events during the COVID-19 health crisis. Any event should be undertaken in a safe way for all attending in terms of social distancing and precautions to limit the opportunity for the virus to spread.

  16. All correspondence should be sent to The Civic Office, The Town Hall, Peterborough, PE1 1HG. The contact details are tel: 01733 452319. email:
Mayoral form for Cllr Alan Dowson157KBpdf
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