Moving schools (in-year) transfer

Current In-Year Application process 2019-2020

Following the Government guidelines to limit the spread of COVID-19 the In-Year Application process will remain closed for the remainder of this academic year. 

However during the pandemic, applications will still be processed for Key Workers and vulnerable children and young people. 

Definition of vulnerable children and young people:

  • are assessed as being in need under section 17 of the Children Act 1989, including children who have a child in need plan, a child protection plan or who are a looked after child;
  • have an education, health and care (EHC) plan whose needs cannot be met safely in the home environment;
  • have been assessed as otherwise vulnerable by educational providers or local authorities (including children’s social care services), and who are therefore in need of continued education provision.

This might include children on the edge of receiving support from children’s social care services, adopted children, or those who are young carers, and others at the provider and local authority discretion. 

Key workers

Applications will also be processed for children whose parents are critical to the COVID-19 response, or work in one of the critical sectors listed in the government guidance below, and who cannot keep their child safe at home

Find out more on the website.

What is an in-year transfer

An in-year admission could be:

  • a move between Peterborough schools, or
  • a move to a Peterborough school from a school in a different county, or country

To apply for a place at a school outside of Peterborough you will need to apply to the local authority which the new school is located.

You can submit an application for a school place up to 30 school days before the intended start date. When we have received a complete application, along with the appropriate documentary evidence, (proof of your Peterborough address and Student Details form where your child is moving from one Peterborough School to another) we process applications following the timetable found below.

Please note: Your reason for applying or your circumstances may affect how you apply. Please ensure you read through the information on this page to get the best experience of the In-Year Admissions process.

When you can apply

  • For a school place starting from September 2020 (next academic year) you can apply from 1 June 2020.
  • Applications received from 1 June 2020 - 3 July 2020 will be processed and parents notified of the allocation by 20 July 2020.
  • Applications received from 4 July 2020 will be processed and parents notified from 14 September 2020.
  • There will be no allocations made during the school holidays.


The following In-Year allocations will be run from September 2020.

Allocation Dates - Week Commencing

Deadline for Applications to be received

Offer letters/emails to be sent no later than

7 September 2020

4 September 2020

14 September 2020

21 September 2020

18 September 2020

25 September 2020

5 October 2020

2 October 2020

9 October 2020

19 October 2020

16 October 2020

23 October 2020

Half Term

26 October 2020

30 October 2020

2 November 2020

30 October 2020

6 November 2020

16 November 2020

13 November 2020

20 November 2020

30 November 2020

27 November 2020

4 December 2020

14 December 2020

11 December 2020

18 December 2020

Christmas Holiday

18 December 2020

1 January 2021

4 January 2021

1 January 2021

8 January 2021

18 January 2021

15 January 2021

22 January 2021

1 February 2021

29 January 2021

5 February 2021

Half Term

15 February 2021

19 February 2021

22 February 2021

19 February 2021

26 February 2021

8 March 2021

5 March 2021

12 March 2021

22 March 2021

19 March 2021

26 March 2021

Easter Holiday

29 March 2021

9 April 2021

12 April 2021

9 April 2021

16 April 2021

26 April 2021

23 April 2021

30 April 2021

10 May 2021

7 May 2021

14 May 2021

24 May 2021

21 May 2021

28 May 2021

Half Term

31 May 2021

4 June 2021

7 June 2021

4 June 2021

11 June 2021

21 June 2021

18 June 2021

25 June 2021

12 July 2021

9 July 2021

16 July 2021

Before you apply

If you are changing from one Peterborough school to another you will need to ask your current school to complete a student details form. You will need to send the completed form with your in-year application. Your application will not be processed without this form.

Size: 74KBFile format: pdf

If you are applying under academic or religious grounds, you may also need to complete a Supplementary Information Form (SIF) and send this to the school so they have it when they receive a request for a school place from us.

Many issues that worry parents/carers and children can be put right without the need to move schools. Before you consider changing your child’s school, we recommend that you reflect and discuss the move with your child’s tutor/head of year or head teacher prior to making an application.

It is important that you think carefully before moving your child from their current school.

Please read our leaflet of 'things to consider' to ensure you are fully aware of some of the issues that can affect your child moving school.

Your catchment school

It is strongly recommended that you choose your catchment school as one of your three school preferences, even if there are currently no places available, as this may affect your entitlement to transport, should it not be possible to offer a place at this school. Please read our Frequently Asked Questions for more details.

In a small number of cases, your child’s address may be in the catchment area for a school that falls under a neighbouring local authority. If this is the case for your child’s home address, you should make your application to that local authority.

We also encourage you to find out more about schools in Peterborough by:

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Moving schools due to moving home

For cases in which you are seeking an in-year transfer due to moving home, you will need to provide proof of your new address with your application.

If you are unable to provide proof of your new address, you can apply using your old address. However this may affect how your application is considered against the over-subscription criteria for your chosen schools and your position on the school’s waiting list, should your preferred school be full.

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Moving from abroad

UK law states that children must be receiving an education between the school term after their fifth birthday and the last Friday in June in the school year that they turn 16.

If you are moving from overseas, temporarily or permanently, your child may be eligible for a school place. You will need to provide proof of your new address. Your child must be:

  • aged between 4 and 16
  • intending to attend a Peterborough school for at least 30 school days

Please note: If you are applying for a Year 11 school place between April and July, please do not submit an application. This is due to GCSE exams and study leave taking place during this period.

Please email for further guidance and include your full name, address and contact details. We only process applications for Peterborough state schools. We do not manage admissions for independent (fee paying) schools.

Find more information on standard visitor visas and study visas on GOV.UK.

Changing schools if your child has Special Educational Needs

If your child has an Education, Health and Care Plan or Statement of Special Educational Needs, you will need to contact the Statutory Assessment and Monitoring Service (SAM) instead of the Admissions Team. Find out more on our Family Information Service website.

You may also like to contact the SAM Service on 01733 863733 or by email to

Changing schools for looked after children or previously looked after children

Under the School Admissions Code, children who are looked after or have previously been looked after are granted a priority in admissions arrangements.

A child is looked after by a local authority if a court has granted a care order to place a child in care, or a council’s children’s services department has cared for the child for more than 24 hours.

Applications for looked after children must be made by the Social Worker involved with the child or documentation attached to your application to say that their social worker is in agreement with the application.

A previously looked after child is defined as a child who following being looked after became subject to:

  • an Adoption Order under the Adoption Act 1976 or Section 46 of the Adoption and Children Act 2002
  • a Residence or Child Arrangement Order under Section 8 of the Children Act 1989 and amended by Section 12 of the families Act 2014
  • Special Guardianship Order under Section 14a of the Children Act 1989
  • For previously looked after children you will need to provide evidence that they were previously looked after and attach this to your application.

UK service personnel/crown agents

If you provide an official government letter stating your relocation date and intended address, we can allocate a school place in advance.

We will accept a Posting Order, or a quartering area address for applications from service personnel in the absence of a permanent home address.

You will need to provide this documentation with your application.

Apply for a school place

You make your application using the application form available from 1 June 2020 for school places from September 2020.

You will need to make an application per child, based on your child’s home address.

When you apply we strongly recommend using all three preferences of which one is your catchment school. If you apply to one school, and we are unable to make an offer for this school, the offer you receive may be a school you would not have chosen for your child.

Please also check that you are not including any schools that administer their own in-year admissions as one of your three preferences (see Frequently Asked Questions).

In Year Application 2020 - 2021
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School places and Brexit

The Department for Education has provided us with updated guidance following on from Brexit regarding the rights of foreign national children, who are within the UK and their rights to a school place. If you believe this information relates to your situation, please read the information provided.